PBSO PBA CBA Practice Exam 2026 – Comprehensive Test Prep

The term refers to the official retention copy kept for a specified period. This is the authoritative version of the internal investigation record that the agency preserves under the retention schedule, serving as the long-term, unaltered documentation for audits, legal requests, and future reference. It is the copy designed to be kept for the required time even after other materials (like working notes or summaries) may exist or be circulated.

It isn’t the file used by the union, nor the summary notes that may accompany the case, nor the copy sent to an external auditor. Those may exist for different purposes, but the record copy is the official retention version maintained by the agency.