How long is the record copy kept after final disposition?

How long is the record copy kept after final disposition?

• A. Indefinitely.
• B. 3 years.
• C. 1 year.
• D. 5 years.

Answer: (B)

After final disposition, the record copy is kept for three years. This retention window allows the department to reference the file for any later reviews, grievances, or inquiries while keeping storage and privacy considerations in balance. Indefinite retention would unnecessarily accumulate records; one year may be too short to cover potential follow-up issues; five years could exceed what the policy requires. Three years fits the PBSO CBA’s stated retention interval for the record copy after final disposition.

After final disposition, the record copy is kept for three years. This retention window allows the department to reference the file for any later reviews, grievances, or inquiries while keeping storage and privacy considerations in balance. Indefinite retention would unnecessarily accumulate records; one year may be too short to cover potential follow-up issues; five years could exceed what the policy requires. Three years fits the PBSO CBA’s stated retention interval for the record copy after final disposition.